HEIstorical Project Kick-Off Meeting Successfully Held in Brașov
Brașov, Romania – November 4th, 2025
The HEIstorical project officially commenced with a successful kick-off meeting hosted by the Faculty of Civil Engineering, Transilvania University of Brașov (UNITBV). The event brought together project partners, marking an important milestone in the launch of this collaborative initiative.
A total of 14 participants from 4 countries attended the meeting, creating a strong foundation for cooperation and alignment. The event was also recorded, and a short video presentation is also available on the project’s YouTube channel (HEIstorical – YouTube).
Meeting Overview
The kick-off meeting provided an opportunity for partners to align on objectives, clarify roles, and establish a shared vision for the project’s implementation. Discussions focused on governance, planning, and coordination mechanisms essential for effective project delivery.
A key highlight of the event was the open and constructive dialogue among partners, fostering collaboration and ensuring a common understanding of the project’s scope and expected outcomes.
Agenda
The meeting followed a structured agenda:
- 10:00 – Welcome to the project
- 10:10 – Presentation of partners
- 11:00 – Presentation of coordinating institution
- 11:15 – Introduction to the project implementation plan
- 12:00 – Coffee break
- 12:15 – Budget distribution and payments
- 14:30 – Appointment of the Quality Board
- 15:00 – Lunch
Partner Introductions
During the session dedicated to partner presentations, representatives from each participating institution introduced themselves and provided an overview of their organizations, expertise, and expected contributions to the project.
This exchange allowed participants to better understand each partner’s strengths and identify opportunities for collaboration. It also facilitated relationship-building among team members, which will play a crucial role in ensuring smooth communication and coordination throughout the project lifecycle.
Project partners include:
- Transilvania University of Brașov (UNITBV)
- Josip Juraj Strossmayer University of Osijek (UNIOS)
- University of Novi Sad (UNS)
- Bitlis Eren University (BEU)
- Politehnica University of Timișoara (UPT)
Project Implementation Plan
The project implementation plan was presented by the coordinating institution and thoroughly discussed with all partners.
The session covered key aspects such as:
- Work packages and deliverables
- Timeline and milestones
- Roles and responsibilities
- Communication and reporting mechanisms
Participants actively engaged in discussions, providing feedback and clarifications to ensure a shared understanding of the implementation strategy. This collaborative approach helped refine expectations and align all partners on the operational framework required for successful execution.
Quality Board Appointment
A significant outcome of the meeting was the establishment of the Project Quality Board, which will play a central role in ensuring the project’s success.
Purpose of the Quality Board
The Quality Board will:
- Monitor the effectiveness of project implementation
- Review project performance indicators
- Propose and coordinate continuous improvement initiatives
Members of the Quality Board
- Dorin Radu (UNITBV)
- Marijana Hadzima-Nyarko (UNIOS)
- Eleonora Desnica (UNS)
- Ercan Isik (BEU)
- Simon Pescari (UPT)
- Bianca-Alina Ilica-Paun (Student Representative)
- Teodora Maniu (Student Representative)
The inclusion of student representatives highlights the project’s commitment to education.
Looking Ahead
The HEIstorical project has officially set a strong foundation for collaboration, with clear structures, aligned expectations, and active engagement from all partners.
The consortium now moves forward into the implementation phase, focusing on delivering high-quality results and achieving the project’s strategic objectives.
